|Financial Assistance Application Deadline||In-House Assessment||Interview||Admission Decision|
|Junior Kindergarten||25||November 15||N/A||
Saturday, January 16 & Saturday, January 23
|All applicants. Parents only, ~30 minutes, October to December||Friday, February 5|
|N/A||Saturday, January 16 & Saturday, January 23||All applicants. Parents only, ~30 minutes, October to December||Friday, February 5|
|Grade 6||20||December 1||N/A||Saturday, January 23||Shortlisted applicants. Student and parent together, ~45 minutes, February||Friday, March 5|
|Grade 8||40||November 15||December 1||Saturday November 28; SSAT written prior to February 2||Shortlisted applicants. Student, then parent, ~45-60 minutes, January||Thursday, February 25|
|Junior School, Non-intake Grades
1-5 & 7
Friday, February 12
|Shortlisted candidates contacted when a spot becomes available||Varies|
|Senior School, Non-intake Grades 9-12||0–5||December 1||N/A||SSAT to be written prior to March 30||Shortlisted candidates contacted when a spot becomes available||Varies|
- Admissions Criteria
- Application Process
- Admissions Decisions
- Supporting Documents
- Tuition Fees and Financial Assistance
What kind of student are you looking for?
We welcome applicants who show passion and commitment to their education, a strong desire to explore their own potential, and who will engage in the community, both inside and outside of the classroom.
How many spaces are available?
Please refer to the table above for a breakdown of spaces by grade. Please note that for non-intake grades (Grades 1-5, 7, 9-12), space is based on attrition and numbers vary each year.
How many applications do you receive?
The number of applications received varies by year and grade. On any given year or any given intake grade we can receive anywhere from 4:1 to 7:1 applications, per opening. A specific number of spaces are held for our in-take grades (refer to the table above) and availability for non-intake years will depend on attrition.
Do you recommend families work with an agent or educational consultant?
We do not advise families to use educational consultants and/or agents to assist with the admissions process. Because the CHS admission process is reviewed and updated annually, the information agents and consultants have is often outdated, resulting in families being misinformed about current requirements and process. If you have questions or would like more information about any aspect of the admissions process, please contact CHS Admissions Office directly and we will be happy to assist you.
Please note that any communication regarding the status of a candidate and/or her application is done directly with the parent(s) or legal guardians, and not through a third party.
Do you give preference to alumnae or siblings?
When all else is equal, yes. Crofton House values its community, therefore, when all else is equal, priority consideration will be given to a current family or to the daughter of an alumna.
Do you accept international students?
Crofton House School is a day school for girls who live with their parent(s) or legal guardian(s) (court documentation must be provided), in the Lower Mainland. At least one parent or legal guardian must have Canadian citizenship, Permanent Residency status or a Work Visa.
When should we submit our application?
Applications are available one calendar year in advance of the school year you are considering. For example, applications for September 2021 will be available September 2020.
What are your deadlines?
Please refer to the table above for important admission dates.
Do you interview all applicants and when will I know if my daughter has an interview?
Parents of all applicants for Junior and Senior Kindergarten will take part in an interview (approximately 30 minutes) with our Admissions team. As part of your application checklist, you will be able to book an interview time.
Applicants for Grade 6 who have met the preliminary admissions requirements, based on the application, report cards, in-house assessments, will be invited to an interview. Applicants will receive communication about an interview and next steps on February 5, 2021.
Applicants for Grade 8 who have met the preliminary admissions requirements, based on the application, report cards, and in-house assessments, will be invited to an interview. Applicants will receive communication about an interview and next steps on December 11, 2020.
For non-intake grades, interviews will only take place if an opening becomes available. Applicants will receive communication about an interview and next steps on April 16, 2021.
How can we prepare for our interview?
The interview provides an opportunity for CHS to learn more about your daughter, including her interests and activities, and to answer any questions you may have about CHS as well. It is a conversation between yourselves and an Admissions team member. No preparation is required, nor are you required to bring any supplementary materials.
What is the format of the interview?
Junior and Senior Kindergarten interviews will take place with parents only. Interviews will take place virtually using Zoom.
Grade 6 interviews are with parents and the applicant together. These may take place virtually.
Grade 8 interviews take place with both the student and parents separately. These may take place virtually.
What can my daughter expect from her in-house assessment?
The in-house assessment or observation is an opportunity to see how your daughter thinks and interacts within a CHS context, and with other applicants of her grade group. Each assessment is led by CHS faculty and involves both group and one-on-one activities, all designed to get to know your daughter as a learner. The in-house assessments also provide a valuable opportunity for your daughter to see what a CHS experience might be like for her. In-house assessment dates are listed in the table above. Note: For all applicants (Junior Kindergarten - Grade 8): attendance at our in-house assessment/observation is mandatory.
How do we prepare for the in-house assessment?
No, academic preparation is needed for the assessment. Instead, as your daughter will partake in group and individual activities, we do recommend that she has a good night's rest and not come hungry. We also find that talking about the assessment too much beforehand can add unnecessary pressure. No matter her age we want your daughter to feel as comfortable as possible so she can enjoy the experience, and be herself. For applicants to JK and SK, it might help for your daughter to know she will spend time in the classroom with a teacher, away from you.
Do you accept donations as part of the admissions process?
Staff members may not accept gifts from prospective families and donations are not considered as part of the admissions process. While Crofton House School would not be the school that it is today if not for the generosity of our parents and the wider Crofton House community, a family's ability to support the School financially is not a criteria for admission.
Does it help to visit the admissions office multiple times during my application?
As an applicant family we welcome you to visit the campus as many times as is necessary to help you make a fully-informed decision. Visit dates and information can be found on the Visit CHS page. Demonstrated interest, however, is not tracked or recorded. While we are always happy to meet with our applicant families, your application will not be evaluated based on your attendance at events.
How are admissions decisions made?
There are many factors that go into admission decisions. Each candidate is thoughtfully considered by an Admissions Committee, and all elements of her file are reviewed holistically, including report cards, interview, references, and in-house assessments.
Once each candidate is reviewed individually, the committee then reviews the class as a whole and seeks to admit students and families who represent a range of diverse interests and experiences.
What does it mean that my daughter is in the waitpool?
If you receive a decision letter stating that your daughter is in the waitpool, it means she has met our entrance criteria, however, as we are limited in the number spaces for each grade, she did not fall within our first-round offers. Candidates in the waitpool will be re-considered should additional offers be made. There is no ranking in the waitpool, hence why it is a “pool” not a “list.” Should a space become available, each candidate within the waitpool is reviewed again to determine suitability for the vacated space. Families in the waitpool will be contacted only if and when a space has become available.
Can my daughter reapply if the waitpool expires or she is not admitted?
Yes, we welcome families to reapply to the following year. However, since our admissions timeline and deadlines vary year to year, we encourage you to visit our website regularly or contact our office for the most up-to-date and grade-specific information.
What is the difference between shortlist and waitpool?
The shortlist is step in the admissions process, where candidates who meet the initial admission requirements will be invited to continue through the process. The waitpool is a final admission decision, which means the candidate met the entrance criteria however did not fall within our first-round offers.
What supporting documents will we need?
Once your application is submitted you will gain access to your Applicant Checklist, where you will upload all required supporting documents. Applicants are required to submit the following:
Applicant’s long-form Birth Certificate
Parent's Canadian Immigration Documents (eg. passport)
Contact information for a chosen reference
Mid-year 2019-2020 Report Card
Final 2019-2020 Report Card (if applicable)
Current 2020-2021 grade mid-term Report Card (once available)
Psychological Educational Assessment (Psych-Ed) and/or Individual Education Plan (IEP) if applicable
Do I need to provide a reference letter? How many do I need?
The referee does not need to prepare a letter as an electronic Confidential Reference Form will be sent to them directly from our office. Please do not submit additional reference letters, as they will not be reviewed. This is to ensure a fair and consistent admissions process for all applicants.
Who should be my referee?
Within the application form, you will be asked to provide the contact information of someone who has preferably taught your daughter in an academic setting, to be a reference. For example, a teacher or a school principal may be considered as referees. If not available, you may choose a co-curricular supervisor such as a coach or skills teacher. We just ask the referee not to be a private tutor or family member.
Will certificates or awards be considered?
Only the required documents outlined on your applicant checklist will be reviewed as part of the admissions process. We do not accept any supplementary materials.
What is the minimum SSAT score?
We do not have a specific SSAT score that we expect for admission, as it is viewed as one piece of the admissions process. All candidates are reviewed as a whole and in relation to the other candidates. Meaning, we consider SSAT scores in conjunction with other components of the application, such as: in-house assessments, report cards, interview, Confidential Reference Form, and the application form.
How much is tuition?
For a full breakdown of our tuition fees, please visit the tuition fees section. Please note that tuition rates are re-assessed each year, and the values listed may change in the future.
What fees are associated with applying?
If you are applying for an intake year (Junior and Senior Kindergarten, Grade 6, or Grade 8), the application fee is $350. If you are applying for a Non-Intake Junior Year (Grades 1 - 5, 7) the fee is $200, and a Non-Intake Senior Year (Grade 9-12) the fee is $50. Upon acceptance, a $3000 non-refundable new student registration form and a $2000 tuition deposit are required for enrolment.
Are uniforms included in tuition fees?
Uniforms are not included in the tuition fees.
Do you offer scholarships, Financial assistance, or bursaries?
Financial assistance is available to families with daughters entering Grade 8 who meet admission requirements and demonstrate financial need. It is awarded in the form of a bursary that does not need to be repaid. In order to apply for financial assistance, families must submit financial information to a third party, Apple Financial, for an impartial evaluation of their capacity to meet tuition and related costs. Financial assistance is evaluated on an annual basis and as such families need to re-apply every year. Bursaries will be renewed annually provided there is continued demonstrated financial need. All recipients receiving financial assistance must remain in good academic standing and contribute fully and positively to the life of the School. For more detailed information, please view the Financial Assistance FAQ tab, or visit our Financial Assistance section.
- Who can apply for financial assistance?
- How can I apply for Financial Assistance?
- How is financial assistance eligibility determined?
- What does financial assistance cover?
- Is bursary a loan that must be repaid?
- Can the application fee be waived?
- In the case of divorce/separation, are both parents required to submit financial assistance application information?
- When are students and families notified of financial assistance decisions?
- What happens if our financial situation changes during the admissions process?
- How does financial assistance work in subsequent years? Can we expect to receive the same level of financial assistance?
- My daughter is not eligible for financial assistance now. Can she apply after she is enrolled if our financial situation changes?
- Does CHS offer merit-based and/or sports scholarships?
All new students applying to Grade 8 are eligible to apply for financial assistance. Our guiding philosophy is to partner with families to bridge the gap between their demonstrated financial need and the full cost of sending their daughter to CHS. The admission criteria and expectations are the same for all students, regardless of their family’s financial circumstances.
Two ways. First, the Grade 8 admissions application has a checkbox that asks if you intend to apply for financial assistance. Second, families applying for financial assistance must complete the Financial Aid for Canadian Students (FACS) application form through Apple Financial Services, which will be available after October 1
A family's eligibility for financial assistance is determined through careful and thorough analysis of the information provided on the Financial Aid for Canadian Students (FACS) application, coupled with Crofton House School’s financial assistance methodology.
Together these provide CHS with an indication of a family's discretionary income. CHS then considers what portion of a family's discretionary income would be available for CHS tuition and related fees and offers a bursary to cover the remaining portion.
CHS offers financial assistance to cover up to 98% of the cost of tuition and all related programmatic costs including textbooks, technology, uniform, outdoor education and co-curricular programs, based on a family’s demonstrated financial need.
In addition to tuition, students from grades 6–12 can apply to the CHS Beyond the Classroom Fund to cover non-tuition related expenses, regardless of whether they receive financial assistance. The purpose of this fund is to support a student’s full participation in the valuable opportunities that are associated with, and enhance, a student’s academic, athletic, and co-curricular involvement in their CHS education.
Yes. When you indicate on the Grade 8 admissions application that you are also applying for financial assistance, the $350 application fee will automatically be waived. The Admissions Office will send you further information on how other costs associated with applying can also be waived, namely the fee to write the SSAT and the fee to apply to Apple Financial.
Families that receive financial assistance must go through the Financial Assistance (FACS) application process each year. Provided that a family's financial circumstance remains relatively consistent from year to year, a family can expect to receive the same level of assistance. The CHS Business Office will perform a full analysis each year to determine eligibility for continued financial assistance.
CHS offers financial assistance in the form of a bursary for new students entering Grade 8, which is based on demonstrated financial need. The admission criteria and expectations are the same for all students, regardless of their family’s financial circumstances. We do not currently offer specific merit-based scholarships.